How to Save on Fuel Costs When You Manage a Fleet

If you work in fleet management, you already know how hard it can be to keep everything running smoothly. Between making sure jobs get done, keeping drivers safe and happy, and keeping customers satisfied, it can feel like there’s no time left over to think about the basics of your business like saving money and reducing risk on the road. However, keeping track of costs is still a huge part of your job, and most likely one of your top priorities. If you’re already a highly organized person, you’ll always be looking for new ways to cut costs and dial back expenses without risking the safety of efficiency of your fleet.

There’s only so much you can do when it comes to keeping maintenance and repair costs low. Fuel is one of your biggest expenses, and if you can save on that, you’re likely to see a huge amount of savings by year’s end. Thinking about new ways to save money on fuel is one of your top priorities, and if you can find new and creative ways of scaling back gas costs, you’re on the way to profit. If you’re stuck for ways to save on gas, here are a few ways to get started.

Let Your Technology Work for You

Thanks to technology, there’s no need for you to do your job alone. If you’re using a combination of fleet management software, GPS, and driver performance tracking software, you’re already doing the work of gathering data on just what works best for your drivers, what works best for each car and best practices for different jobs around the country. Let your technology gather the data and study it closely to look for patterns.

The closer you get to establishing what works best overall, the better able you’ll be to create a complete training program for new drivers. It will leave no room for interpretation. Technology will allow you to have it down to a science by estimating the best route per job, the best mileage per car, and the best driving practices for each driver. You won’t have to spend any more time guessing about what works and what doesn’t, and you’ll be able to send your drivers out knowing that they’re armed with the necessary information to do the best, most efficient job possible.

Value Efficiency Over Speed
When you’re training or recruiting drivers, it’s important to communicate what your values are as a company. This doesn’t just extend to workplace behavior or job requirements and expectations. Because driving is the main part of their job, the way they drive will become the focus of what makes a high-performing worker in your fleet. While certain drivers might come into the fleet believing that getting a job done fast is always best, it’s good to explain that this isn’t necessarily the case.

Often, drivers accelerate quickly only to keep stopping and starting all over again. Thus, they end up wasting more fuel than they need to on the road. This goes for idling time as well. If drivers get stuck idling in traffic and then try to make up for it by speeding, it can end up hurting the engine and sucking up a ton of fuel. Teaching your drivers to consider safety and efficiency above all things is a great way to integrate a fuel-efficient ideology into your company’s culture.

Purchase Fuel Cards

If you’ve run a fleet for a long time, you’ll already know how helpful it can be to not have to worry about drivers refueling cars all across the country, especially in places where gas prices are known to spike. By setting up WatchCard fleet fuel cards in advance, the question of fluctuating fuel prices won’t even be an issue. Getting fuel cards allows you to pay a fixed rate to get as many refills as you want over the year. It also means that your drivers won’t have to waste time driving around in unfamiliar territory looking for the cheapest gas.

You won’t have to put the pressure on drivers to be cost-conscious when refueling their vehicles since most fuel cards allow drivers to choose from a huge range of refueling stations nationwide. Drivers will be able to fill up in specific locations without worrying about being overcharged, and they’ll be able to get back on the road quickly. There’s no better way to protect yourself against the unpredictable changes in fuel pricing and value through the year than investing in fuel cards for your entire fleet.